Specialist, Admissions (Evaluations)

This job posting will be used to fill two positions. 

These positions are a part of the Non-Academic Staff Association (NASA).

These positions have a term length of 1 year and offer a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location – These roles are hybrid with a mix of remote and in-person with on-site work primarily taking place at North Campus, Edmonton. 

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for The Office of the Registrar’s Admissions Unit

The Office of the Registrar’s Admissions unit is responsible for the undergraduate admissions process for domestic and international applicants in partnership with the faculties. Over 56,000 applicants apply to undergraduate programs at the University of Alberta every year, including more than 8,000 applicants from 140+ countries.

Position Summary

Reporting to the Manager, Applicant Services, the Specialist, Evaluations (SE) works closely with the other SEs to support the interpretation, implementation and evaluation of undergraduate admission applications from international applicants and applications for professional programs. This involves evaluation of complex multi curricula, multi faculty, dual credit and international admission files and decision making on non-standard files.

They are also knowledgeable about institutional accreditation and country-specific curricula and use this information to interpret and evaluate the credentials and education students present both at the high-school and post-secondary level.

SEs support the building and maintenance of positive stakeholder relations with colleges, faculties, departments and external bodies for information sharing and development of best practices.

Duties

• Where admission authority is delegated to the Office of the Registrar, the Specialist, Admissions (Evaluations) assesses admissibility, interpreting and applying admission requirements for each program, and communicates admission decisions to applicants.
• Provides expert guidance, advice, information, and knowledge sharing in the interpretation of policy and procedures to other units, faculties, departments, and other areas across campus
• Evaluates education taken at post-secondary institutions, determines accreditation of institution and of program offered, and determines if required pre-professional course requirements have been met
• Determines transferability of postsecondary education and assigns equivalent UofA transfer credit and for faculty review
• Works with faculties and departments to ensure University admission policy and procedures are efficient, applied consistently, and equitably
• Responsible for monitoring the progress of assigned admission applications in order to ensure timely decision-making and notification to applicants
• Responsible for generating and monitoring specific reports to identify and prioritize specific workflow for files they are responsible for
• Key contact for faculties and provides support for faculty level admission questions and issues
• Collaborates with the Managers and Specialists, Research and Curricula in the coordination of workflow, processes and onboarding new staff to the team.
• Participates in admissions related working groups to build effective relationships and support continual process improvement
• Provides a supportive role to the rest of the team and other units in the Office of the Registrar in building a collaborative and cohesive environment
• Other duties as assigned

Minimum Qualifications

• Completion of a two-year diploma required, completion of a Bachelor’s degree preferred. Equivalent combinations of education and experience may be considered
• Excellent time management skills with the proven ability to manage and prioritize multiple tasks and competing deadlines in a very demanding, fast-past environment while maintaining superior accuracy
•  Proven track record in building and nurturing relationships with internal and external stakeholders
• Excellent verbal, written and interpersonal communication skills with superior attention to detail and superior level of accuracy
• Strong commitment to service excellence, equity, diversity, inclusion and indigenization

Preferred Qualifications

• Experience in applying and interpreting policies to make decisions is an asset.
• Experience with international education systems and a second language is an asset
• Experience related to the registration and admissions of students in a complex post-secondary education environment is an asset
• Familiarity with Campus Solutions/PeopleSoft, Slate, or other Student Information Systems an asset

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.