Administrative Associate

Oklahoma State University

Position Details

Req ID:


Position Title:

Administrative Associate

Position Type:

Staff Full-Time

Position Number:


OSU Campus:



Provost and Senior Vice President

Location Address:

Office of Student Success , Oklahoma State University

Stillwater, OK

Hiring Supervisor:

Dr. Shannon Baker

Hiring Range

(Contingent upon available funding):

39,000.00 – 51,500.00, Salary

Work Schedule:

Normally 8:00 AM – 5:00 PM, with varying hours based on project deadlines or special events.

Faculty Appt Period:

Job Summary:

The position serves the Office of Student Success and reports to the Associate Provost for Student Success. The Administrative Associate will oversee daily operations for the Office of Student Success and will be responsible for managing calendars, purchasing, travel, budget, payroll, and receptionist functions, including note taking at meetings. It will also serve as a departmental liaison to campus offices. Updates Maxient student Care Cases to include academic information regarding students with open cases. The position oversees work study office assistants and manages the communications plan for the Office of Student Success. It prepares and maintains reports related to retention and office activities. Works closely with Student Success leadership team.

Special Instructions to Applicants

Please attach a letter of interest, current resume and contact information for five professional references. Thank you!

Education & Experience

Position Qualifications:

Required Qualifications:

High school diploma/GED and seven years of experience. Post-secondary education may substitute for years of required experience. 

Excellent verbal and written communication skills. Administrative and budgetary knowledge and skills. Excellent organizational and interpersonal skills. Ability to work independently and to initiate/coordinate projects and follow through to completion. Ability to handle confidential information, with good knowledge of FERPA regulations.

Preferred Qualifications:

Bachelor’s degree

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit

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