Admissions & Recruitment Officer (term)

Date Posted: 11/15/2024

Req ID: 40650

Faculty/Division: Faculty of Arts & Science

Department: Dept of Computer Science

Campus: St. George (Downtown Toronto)

Position Number: 00057368

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity:

Reporting to the Associate Director, Graduate Academic Services, and working closely with the Associate Chair, Graduate Operations, the Admissions & Recruitment Officer plays a lead role in ensuring admission operations and recruitment initiatives are aligned with the strategic goals of the Department of Computer Science within the highly competitive graduate education market. This position will work with faculty and key staff to identify opportunities to modernize admissions processes. We are looking for someone who has knowledge and experience in admissions best practices, is excited to develop new processes, and enjoys working with a variety of people. The successful candidate in this role, must be comfortable working with complex datasets to extract insights and produce comprehensive reports and possess the ability to analyze statistical information, track key metrics, present findings in a clear and concise manner, and represent the research-stream graduate programs in recruitment initiatives. In addition to being detail oriented, the successful candidate will also need to be able to look at the bigger picture to help the Graduate Office within the Department of Computer Science meet short and long term admissions targets.

Note: this is a 2-year term opportunity. 

Your responsibilities will include:

• Determining logistical details required for the execution of admissions processes
• Applying established standards when administering a process for consistent evaluation of applications
• Advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
• Providing detailed information regarding financial awards
• Analyzing statistical information to inform admissions projections and planning activities
• Developing plans that support recruitment strategies
• Researching potential target markets to inform recruitment plans
• Delivering student recruitment presentations

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum four years of progressive related experience in a student admissions environment in a post-secondary institution.
• Demonstrated experience reviewing domestic and international graduate admission applications, assessing and advising prospective students on admissions and academic requirements.
• Experience interpreting and applying the University and education systems worldwide admissions policies and requirements for graduate programs.
• Experience developing and implementing processes and workflows for recruitment and admissions for graduate programs.
• Familiarity with Slate, or similar admissions software, and databases. Demonstrated ability to learn new systems.
• Advanced proficiency with MS Office Suite, survey tools and video conference platforms
• Proven track record of effectively liaising with service providers to ensure organizational needs are met, including coordinating technical and administrative support, troubleshooting issues, and exploring customizations.
• Superior computer and data skills, manipulating and analyzing data, and producing statistical information and data visualization for decision-making.
• Demonstrated experience developing content for and presenting compelling recruitment presentations, workshops, training sessions, orientations, etc. for internal and external audiences.
• Excellent interpersonal, communication (verbal and written), judgement, organizational and analytical skills.
• Strong student service orientation: tact and diplomacy in dealing with students and students’ family members, maintaining confidentiality in working with student information.
• Ability to manage conflicting priorities and deadlines andrespond to changing work priorities quickly and effectively.
• Knowledge of theories related to equity, diversity, and inclusion as they relate to admissions and student services.
• Knowledge of best practices for promoting educational programs and engaging potential students.

Assets (Nonessential):

• Ability to troubleshoot and resolve technical issues efficiently.

To be successful in this role you will be:

• Accountable
• Communicator
• Meticulous
• Multi-tasker
• Problem solver
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/29/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term – 2-years

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 — $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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