Admissions & Student Services Administrator

Date Posted: 11/06/2024

Req ID: 40586

Faculty/Division: Temerty Faculty of Medicine

Department: Rehabilitation Sciences Sector

Campus: St. George (Downtown Toronto)

Position Number: 00057406

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Rehabilitation Sciences Sector (RSS) in the Temerty Faculty of Medicine is a worldleader in the delivery of rehabilitation sciences health professional programs and research. The RSS is comprised of four essential departments: Department of Occupational Science and Occupational Therapy (OSOT), Department of Physical Therapy (PT), Rehabilitation Sciences Institute (RSI), and the Department of Speech-Language Pathology (SLP).

As Admissions and Student Services Administrator, you will play an integral role in supporting our future generation of occupational therapists in becoming leaders in research, clinical practice and the promotion of health and well-being.You will work collaboratively with senior leadership and administrative staff to support admissions process and student success, including advising our students on academic and financial matters, relaying information about program requirements, procedures, deadlines and policies, and verifying information such as course material and student access. Your demonstrated ability to foster and maintain networks across and outside of the University will be critical in engaging our community to foster an inclusive and welcoming learning environment.

Your responsibilities will include:

• Advising students and potential applicants on academic and financial matters
• Advising on the review process for petitions and appeals, suggesting alternative course of action if necessary
• Analyzing and making recommendations on award funding allocation
• Analyzing and maintaining data, generating reports about enrollment projections and planning and identifying the need for additional lecture sessions
• Coordinating event logistics for Orientation Day, Research Day, and convocation planning
• Responsible for all aspects of the admissions process including reviewing and assessing applications and grade calculations

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum four years of progressive related experience in a student admissions environment within a large post-secondary institution
• Strong understanding of principles of equity; experience working with under-represented groups and supporting inclusioninitiatives
• Experience fostering an inclusive community and applicant experience
• Demonstrated experience advising and providing guidance to prospective applicants, students and parents on admission requirements and processes
• Demonstrated knowledge of key graduate functions including admissions, enrolment, awards, funding and registration
• Strong understanding of principles of equity; experience fostering an inclusive community and applicant experience
• Experience assessing and making recommendations on the allocation of award funding and bursaries
• Experience supporting and coordinating communication materials for committees and events
• Demonstrated experience analyzing data, producing statistical reports and working with data visualization tools
• Experience conceptualizing and organizing events, including conducting post-event evaluation and analysis
• Advanced proficiency with MS Office Suite, Zoom, learning management systems, student information systems and content management systems
• Excellent oral and written communication skills, with the ability to communicate with a diverse population
• Excellent organizational and time management skills
• Strong initiative, attention to detail, interpersonal, proactive and highly resourceful
• Proven ability to work independently and effectively manage competing priorities while maintaining a high degree of accuracy and quality
• Must be able to cope with pressures and deadlines while adapting to evolving processes and procedures
• Excellent judgement and diplomacy on confidential issues

To be successful in this role you will be:

• Communicator
• Proactive
• Responsible
• Self-directed
• Team player

Please note that this position is an 18-month term.

Closing Date: 11/15/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 — $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Andrea Varicak

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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