HIGHER EDUCATION ADMINISTRATIVE ASSISTANT I

Posting Number CS01932

Job Title HIGHER EDUCATION ADMINISTRATIVE ASSISTANT I

Position Number 13384

FTE 

FLSA 

Pay Rate 

Salary Range $40,797 – $44,088

Pay Grade Level GRADE 312

Position Type Classified Civil Service Staff

Union ESP-URI/NEARI (Educational Support Professionals)

Status Calendar Year, Full-time, Limited

Restriction or Limitation Reason Funding

End Date of Restriction or Limitation 

Limited to 06/28/2025 due to funding with anticipation of extension.

Department African& Afro-American Studies

Contact(s) 

Karen G. Healey, MHRM

Specialist, Talent Acquisition

Office of Human Resource Administration

80 Lower College Road

Kingston, RI 02881

Contact Phone/Extension 401-874-5267

Contact Email [email protected]

Physical Demands

Campus Location Kingston

Building(s)

Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and ResponsibilitiesILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.

To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.

To create and manipulate queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports, and other items.

To make classroom reservations utilizing the college’s event management system.

To convey basic pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.

To process student add/drop course requests.

To coordinate office schedules for work study students within an academic department.

To enter hours worked for the biweekly work study student payroll for the academic department.

To maintain electronic and/or paper records for the academic department.

To answer in-person, telephone or email inquiries for the academic department and respond appropriately.

To convey information to students regarding course offerings, courses of study, and academic policies and services.

To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.

To perform routine maintenance of office machinery and equipment.

To do related work as required.

Required QualificationsREQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGE, SKILLS AND CAPACITIES: The ability to integrate information from one type of application package to another; the ability to generate accurate and concise written reports; a working knowledge of general office practices, business arithmetic and business English; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to understand and carry out complex oral and written instructions; a working knowledge of higher education policies and procedures as well as general office practices; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from a senior high school supplemented with training in computer information systems; and Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications 

Environmental Conditions 

This position is not substantially exposed to adverse environmental conditions.

Work Hours 

8:30 AM TO 4:30 PM – Monday through Friday

Days Off: Saturday & Sunday

Posting Date 08/22/2024

Closing Date 09/01/2024

Special Instructions to Applicants 

IF YOU ARE A LATERAL TRANSFER (THE SAME TITLE AS THIS POSTING) WITHIN ESP-URI/NEARI, PLEASE CONTACT DONNA L. CHARRON IN HUMAN RESOURCES AT 874-2317 OR [email protected] PRIOR TO APPLYING FOR THIS POSITION. The name of a contact person will be provided for all lateral transfers to schedule an informational meeting PRIOR TO THE APPLICATION DEADLINE DATE. IF YOU ARE STILL INTERESTED IN THE POSITION AFTER THE INFORMATIONAL MEETING, YOU MUST STILL APPLY ON-LINE AND SUBMIT THE REQUIRED DOCUMENTS PRIOR TO THE APPLICATION DEADLINE DATE. THIS POSITION IS COVERED BY ESP-URI/NEARI. MEMBERS OF THIS UNION WILL RECEIVE PREFERENTIAL CONSIDERATION. IF THE POSITION IS NOT FILLED BY A CURRENT UNION MEMBER, WE WILL THEN CONSIDER OTHER APPLICANTS FOR THE POSITION.

Quicklink for Posting https://jobs.uri.edu/postings/13849

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