Joint Programs Coordinator

Date Posted: 08/27/2024

Req ID: 39477

Faculty/Division: UofT Scarborough

Department: UTSC:Ofc of the Vice-Prin (Acad) & Dean

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00056922

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey!

The Office of the Vice-Principal Academic and Dean provides leadership in academic programming and services to the campus, ensuring a positive and academically responsive environment to change. Within the broader University community, the Vice-Principal Academic and Dean represents the policies and points of view of U of T Scarborough, and makes independent judgments on University matters. Within U of T Scarborough, the Vice-Principal and Dean promotes the teaching, research, and scholarship of the faculty, the career development of administrative staff, and the overall well-being of students.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general supervision of the Academic Programs Officer, the Joint Programs Coordinator is responsible for the coordination of the joint programs of the University of Toronto Scarborough (UTSC) and Centennial College. The incumbent will work closely with the administrators of the joint programs at UTSC, the UTSC Registrar’s Office and the Academic Partnerships Coordinator at Centennial College to resolve administrative complexities that may arise in the coordination and delivery of programs and services between the two partner institutions and provide ongoing academic and logistical coordination, problem-solving and support for joint program students, faculty, and administration. This includes overseeing new program start-up activities and assisting the Academic Programs Officer in reviewing documents for new joint programs or those joint programs with major modifications, and ensuring that policies and agreements of both institutions are adhered to in both practice and procedure. The Joint Programs Coordinator will play a crucial role in ensuring the success of joint programs, maintaining relations with an important partner, and coordinating all stakeholders to ensure alignment across administrative processes, programs and services across the two institution and identify and resolve issues.

Your responsibilities will include:

• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Conducting detailed data analysis to inform management decision making
• Liaising with internal contacts to ensure consistent administration of embedded student support services
• Conceptualizing, organizing and executing event activities and coordinating meeting schedules, agendas, materials, action and follow-up items
• Promoting programs at recruitment events
• Researching and analyzing processes, programs and services and recommending changes for improvement
• Delivering presentations to promote programs, opportunities and/or initiatives
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum of four (4) years of recent related and demonstrated experience with coordination and stakeholder relations and working with academic programs within a large post-secondary institution.
• Experience in advising students and faculty members on academic guidelines and procedures
• Experience in developing and presenting information on business processes to a wide range of audiences
• Demonstrated experience in development of meeting agendas, production of supporting documentation and minute taking
• Demonstrated skills in developing and proofreading written instructional/informational resources (whether in print or online) for at least one of the following audiences: faculty; university/college staff; post-secondary students
• Demonstrated skills in producing and delivering orientation presentations to small or large groups
• Must possess strong interpersonal skills with the ability to work well in a team environment and maintain productive and respectful working relationships with all stakeholders including staff, faculty, students and external partners.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint with the ability to create and manipulate detailed reports in Excel.
• Ability to handle confidential information with tact and discretion; adhering to established policies and procedures.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience using Student Information Systems (i.e., ROSI, ROSI Express)
• Experience advising students on academic matters and providing administrative leadership and support to an academic program
• Experience working in both university and college settings
• Education in/knowledge of one or more of the following areas is an asset: process improvement, project management, business analysis

To be successful in this role you will be:

• Diplomatic
• Organized
• Problem solver
• Resourceful
• Self-directed
• Team player

Note:

• A full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 09/09/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 12 — $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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