Payroll Assistant

Dalhousie University

Position Details
Position Information

Position Title Payroll Assistant
Department/Unit Financial Services
Location Halifax, Nova Scotia, Canada
Posting Number S093-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $26.71 – $33.81 per hour ($48,606- $61,535 per annum, 35 hours per week)
Classification C6
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of university assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the university, providing services in areas of financial accounting, budgeting, procurement, cash management, financial systems and policies, and the University’s endowment, pension and short-term investment programs and payroll services. Reporting to the Senior Payroll Analyst, the Payroll Assistant will perform a variety of specialized clerical duties utilizing an in-depth knowledge of University policies and procedures, labour standards, Service Canada and Canada Revenue Agency regulations, Collective Agreements, etc.
Key Responsibilities
  • Review information received on payroll forms for accuracy including: correct salaries, hourly rates, earning types, vacation allowance, contract end dates, account numbers, banking information, adhering to collective agreements and employee handbook provisions.
  • Respond to a broad range of inquiries and requests from employees, former employees, auditors, banks, government departments regarding payroll-related matters.
  • Calculate pay adjustments for all employees including salary increases, retroactive pay, pension and benefit additions/deletions; input data.
  • Calculate miscellaneous deductions. Prepare and process remittances and associated reports.
  • Monitor, make corrections and/or changes during the payroll run which is a complex procedure involving many steps.
  • Assist with the production and distribution of T4 and T4A slips for all employees, ensuring awareness of Revenue Canada T4/T4A and non-resident T4 policy changes.

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
  • Business/office administrative program with approximately five years’ experience in an HR/Payroll function (or equivalent combination of training and experience).
  • Completion (or willingness to complete) Canadian Payroll Association Payroll Compliance Practitioner (PCP) certification.
  • Experience with integrated administrative systems (e.g., PeopleSoft,SAP).
  • Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines.
  • Must be proficient in Excel and Word.
Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (, in particular:
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
– Service
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 03/15/2024
Close Date 03/26/2024
Open Until Filled No
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