Postgraduate Program Assistant

Date Posted: 08/26/2024

Req ID: 39443

Faculty/Division: Temerty Faculty of Medicine

Department: Department of Psychiatry

Campus: St. George (Downtown Toronto)

Position Number: 00056818

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As a Postgraduate Program Assistant, you will play an integral role serving as one of the primary administrative resources supporting programs within the Department of Psychiatry. You will coordinate a wide variety of program tasks that require a great deal of tact, and adaptability within an unpredictable, fast paced environment. Your exceptional organizational skills, time management, and attention to detail will contribute to the success of our programming within the Department of Psychiatry.

Your responsibilities will include:

• Providing detailed information to learners on program and/or course requirements
• Acting as the first point of contact for general inquiries and responding within the defined scope of the role
• Liaising with learners and faculty to coordinate program activities and schedules
• Keeping well-informed on policies, rules, regulations and guidelines
• Coordinating meeting schedules, including committee meetings, agendas, and action items; Taking and distributing meeting minutes
• Determining logistical details and activities for events and/or programming
• Handling sensitive and/or confidential information

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two (2) of front-line administrative experience in a university, medical school, teaching hospital or comparable environment
• Experience coordinating education programs, projects and managing priorities
• Experience organizing and executing large events both in person and virtually
• Experience scheduling appointments and resolving scheduling conflicts
• Experience supporting and coordinating committees, including taking meeting minutes
• Proficiency with MS Office Suite
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Exceptional interpersonal and communication skills, both verbal and written, organizational skills, strong proof-reading and editing skills
• Ability to multi-task in a fast paced environment and effectively prioritizing activities
• Demonstrated ability to take initiative to improve processes
• Ability to work well independently but also as part of a team

To be successful in this role you will be:

• Communicator
• Goal oriented
• Intuitive
• Organized
• Problem solver

Please note: 

• This is a one (1) year term position. 

Closing Date: 09/09/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 08 — $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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