Program Assistant(s)

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Program Assistant(s)

Job ID
#1965
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Job Information

Positions Available

2

Closing Date

16 Mar 2024

Type

Permanent Full-Time

Location

Edmonton AB

Remote Option

None

Department

Information Systems Technology Department Administration

School

School of Applied Sciences & Technology

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

 

The School of Applied Sciences and Technology is currently
recruiting for (a) full-time permanent administrative support position(s). The
successful candidate(s) will provide support to instructional and leadership
staff. Under the supervision of the Department Head, this position provides a
wide variety of services to ensure the program’s administrative functions in
the office are carried out effectively.

The School of Applied Sciences & Technology offers
degrees, diplomas and certificates in 44 diverse programs. We have courses in
digital media and graphics, information systems technology, mechanical and
electrical engineering technology, natural sciences, photography and
broadcasting, and sustainable design.

 

Key Accountabilities:

• Providing front line support
  to current and prospective students regarding program information and other
  assistance as required.
• Support program scheduling
  as well as input and maintain student and staff records in the PeopleSoft Student
  Administration system
• Assist in enrolling new and
  current students into the PeopleSoft Student Administration  system
• Assist with program
  purchasing including requisition entry into the PeopleSoft Financial system
• Apply Microsoft Word and
  Excel skills for day-to-day program needs
• Coordinate assigned
  activities such as textbook orders, student orientation, maintaining and
  updating the program action plans
• Prepare student manuals,
  class lists, mark collection sheets and manage student files
• Perform reception duties
  such as telephone, email and in person inquiries, book appointments and deal
  appropriately with students and staff
• Plan and manage office
  operations including filing systems (electronic and paper copies), ordering of
  supplies, etc.
• Electronic maintenance of
  student records on an ongoing basis
• Prepare various forms,
  program documents and spreadsheets
• Operate office equipment
  such as scanners, photocopiers and printers and assist instructors with
  updating course log information
• Taking minutes at a variety
  of meetings (i.e. department, Program Advisory Committee)
• Other duties as assigned

 

Skills &
Abilities:

• Verbal
  and written communication skills
• High
  attention to detail
• Comfortable
  working both independently and as part of an effective and collaborative team
• Ability
  to time-manage, adapt to changing priorities, and work under tight timelines
• Ability
  to build relationships with a variety of stakeholders
• Strong
  working knowledge and experience using Microsoft Office software
• Experience
  using PeopleSoft, MS Teams and Moodle would be an asset
• Knowledge
  of NAIT departments and NAIT policies and procedures would be a definite asset

 

Qualifications:

• Completion of grade 12
• Related post-secondary certificate
  or diploma
• Minimum two years’ experience in an
  administrative capacity
• Equivalencies may be considered

 

Remuneration: $44,256.94- $57,140.72 per year, plus a comprehensive
benefits package. (Classification – Administrative Support IV).

This
position is covered by the Alberta Union of Provincial Employees (AUPE)
Collective Agreement.  

Please submit a resume and cover letter
to be considered for this opportunity.

 

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 12
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

 

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Health
and safety

You can find
the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

 

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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