Manager, Legislative Services – Town of Turner Valley

 Manager, Legislative Services

Turner Valley is a picturesque community of 2,559 people, located just 30 minutes southwest of Calgary, Alberta. A great place to live, we are close enough to commute to Okotoks or Calgary, but far enough away to be immersed in a less stressful rural environment. The combination of affordable housing, quality medical care, fantastic schools, recreational opportunities, and wide-open spaces make Turner Valley an ideal location to live and work.

POSITION:                            
Manager, Legislative Services

DEPARTMENT:                   
Legislative Services

REPORTS TO:                     
Chief Administrative Officer (CAO)

PRIMARY RESPONSIBILITIES:

• Manage the operational and fiscal activities of the department.
• Plan and develop systems and procedure to improve the operating quality and efficiency of the department.
• Supervise and direct staff in accordance with Town policies and procedures.
• Establish employee goals and provide sufficient guidance, leadership, and support to ensure employees can accomplish these goals.
• Monitor employee progress and conduct performance reviews.
• Focus on consistent and effective communication with CAO, other managers, and staff, regarding departmental operations.
• Perform other duties as assigned by the CAO.

SPECIFIC DUTIES:

• Carry out delegated duties from Section 208 of the MGA, as directed by the CAO.
• Act as Legislative Services Designated Officer, in accordance with Bylaw 19-1090
• Provide legislative advice to Mayor and Council.
• Provide legislative advice to the CAO and Managers.
• Preparation of Council and committee agendas as directed by CAO.
• Attendance at Council and assigned committee meetings to record or oversee the transcription of minutes.
• Ensure record keeping of all legislated actions.
• Responsible for Bylaw drafting, development, maintenance, and review.
• Responsible for policy and procedure drafting, development maintenance, and review.
• Maintain and upkeep Council Resolution and Bylaw indexes.
• Schedule and advertise all legislated meetings.
• Co-ordinate Board and Committee Citizen Appointments, maintenance and upkeep of database and required advertising for vacancies.
• Ensure follow-up on action items determined at Council, committee of Council; inter-municipal, and quasi-judicial meetings.
• Responsible for Corporate Records Management, both paper and digital.
• Responsible for approval of all correspondence with senior levels of Provincial and Federal Government.
• Administration and provision of FOIP Coordinator duties.
• Co-ordination of Municipal Elections – Act as Returning Officer
• Co-ordination of Municipal Census.
• Act as Subdivision and Development Appeal Board Clerk
• Provide for administrative support to Mayor and Council, Committees of Council, Inter-municipal committees, and quasi-judicial bodies that serve the Town.
• Provide administrative support to CAO and Managers.
• Co-ordinate the scheduling and booking of joint meeting rooms.
• Shall participate in weekly management meetings.
• Shall participate in training exercises related to disaster response.

MINIMUM QUAILIFICATIONS:

• 3 years of related experience in a municipal government environment.
• Certificate in Office Administration or a related post secondary education.
• High School diploma.
• Valid Class 5 Alberta Driver’s License.
• Advanced skills in use of Microsoft Office 365.

ADDITIONAL DESIRABLE KNOWLEDGE AND SKILLS:

• Enrolment in or completion of FOIP training through Alberta Municipal Affairs
• Knowledge and ability to interpret appropriate Acts and Legislation.
• Ability to multi-task and maintain appropriate confidentiality.
• A Certificate in Local Authority Administration, Public Administration or Business Administration
• Experience with iCompass, Sharepoint and Muniware software
• Meeting Minute transcription and report writing skills.
• Proficient skills in OBS/YouTube video recording
• Ability and willingness to participate in appropriate training and/or upgrading as required.

A more detailed job description can be found at https://turnervalley.ca/employment/

• The Town of Turner Valley offers a competitive salary (commensurate with experience) and an excellent benefits package. Competition for this position will remain open until May 19, 2021 or until a suitable candidate is found.
• Job Type: Full-time, Temporary 
• Contract length: Until December 31, 2022, may be extended.
• Schedule: 8am – 4:30pm weekdays (excluding holidays) but will also require work some evenings and very occasional weekends.
• Those interested in applying for this position are invited to send their resumes to:

Chief Administrative Officer
E-mail:  [email protected]
Mail:  PO Box 330, Turner Valley, AB T0L 2A0