Office of Academic Advising – Department Assistant, Academic Advising

Faculty or Department: Office of Academic Advising

Number of Positions: 2

Position Title: Department Assistant – Academic Advising

Appointment Type: Full-Time Continuing

Hours of work: 35 hours per week

Salary Range: Level 5 – Starting Salary, Step 1 $45,285

Posting Date: April 19, 2021

Closing Date: May 12, 2021

Job Summary: The academic advising department is seeking a Department Assistant, Academic Advising. This position is intended to provide support to the academic advisors and the advising leadership team in the administration and operation of the advising services for students across the institution.

Nature of work:
Reporting to the Director, Academic Advising

Responsibilities/accountabilities:
Screen and respond to student inquires (in person, by phone or email), refer to Academic Advisor as necessary.

Oversee several academic advising-related email inboxes.

Utilize student information systems such as Banner.

Assist Academic Advisors with a range of administrative-related tasks. These include (but are not limited to): BDMS filing, posting messages on the Canvas academic advising page(s) and assisting with the internship GPA review process.

Maintain website information related to academic advising.

Provide administrative assistance to the advising director and managers through minute-taking in meetings, scheduling of meetings and document management.

Oversee and coordinate the attendance system within academic advising.

Act as a point of contact for other areas of the institution for advising related matters.

Assist in the maintenance of several social media platforms dedicated to academic advising.

Assist in the oversight of work-study students.

Other duties as assigned by the advising leadership team.

Required Skills

The successful candidates will be customer service oriented with excellent communication and interpersonal skills. This individual will be proficient in MS-Word, MS-Outlook, MS-Excel, and be willing and able to learn other computer software packages as required. The incumbent will be a proven team player with strong organizational skills. Very good technical (computer) skills are required, combined with the ability to multi-task in a fast-paced environment.

Education

Completion of post-secondary education is required, a university degree is an asset.

• Verification of Academic credentials may be required

Required Experience

1 to 3 years of experience is required. Experience in a student services role such as academic advising will be considered an asset.

How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until May 12, 2021, or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require an accommodation to participate in the recruitment process, please notify the hiring manager or Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.