Operations Accountant

The Operations Accountant is responsible for recording/reviewing accounts payable and receivable transactions, preparing and processing general and recurring journal entries, validating tax allocation, account reconciliations and follow up. Proper judgement and analysis of controls and processes is necessary in order to ensure the integrity and accuracy of expenditure processes. In addition, the incumbent will respond to client/vendor enquires and provide support to Senior Accountants as required. Where applicable, identify and recommend process improvement and document processes within their area of responsibility.

Provides accounts payable and accounts receivable as follows:

• Review/code accounts payable transactions based on invoices and other approved documents presented in workflow or by Salvation Army units and distribute expenses to the general ledger.
• Verify transaction account coding and ensure tax rebates are coded appropriately.
• Ensure invoices are appropriately established as accruals or pre-paids in line with accepted policy.
• Monitors accounts payable to ensure that payment discounts are taken and liabilities are discharged as they become due.
• Ensure cheques and other instruments are promptly mailed or forwarded to individuals who requested them.   Ensure all undistributed items are held in the vault for safekeeping.
• Maintain vendor records and respond to vendor inquiries
• Reviews and reconciles daily transaction registers to incoming cash reports and deposit slips as required.
• Generate required revenue invoicing on behalf of clients. Issue monthly statements regarding AR account balances.
• Record donations received via internet donations and other revenue collection processes. Complete required reconciliations to ensure accuracy of the processes.
• Prepare various general ledger account reconciliations as required to ensure the accuracy of accounts. Take appropriate action to follow up with clients/depts to ensure reconciling items are actioned appropriately.
• Prepare journal entries to record various transactions from source documents and to record transactions
• Initiate all transactions by due date
• Ensure transactions are reflected in the proper accounting period
• Prepares required annual audit schedules in accordance with the requirements of the external audits
• Reports to the Senior Accountant any deviations from established S.A. expenditure policy, and other AP and AR related errors.

Manages partnership with ministry units and external clients:

• Communicates and follows up with clients concerning outstanding issues related to accounting operations
• Understand Salvation Army policies including budget guidelines to ensure disbursements and expenditure claims are appropriate, accurate, appropriately approved, and supported by adequate supporting documentation.
• Follow up with clients concerning outstanding deposits or incomplete accounts payable transactions.
• Initiate and maintain ongoing communications with clients, treating them with respect and courtesy at all times.
• Develop an understanding of client requirements, providing detailed solutions and explanations to queries.

Education/Certifications:

• Completion of university degree in accounting

Experience:

• Two (2) years of experience in an accounting/finance environment

Required Skills/Knowledge:

• The performance of the job requires significant analysis, judgement and concentration in the completion of complex reconciliations and preparation of complex journal entries

• Organization
• Time Management
• Independence
• Communication
• Customer Service
• Adaptability
• Creativity