MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org.
The Payroll and Benefits Manager will be responsible for the in-house, full cycle, semi-monthly and monthly payroll for hourly and salary employees, for Canada, United States and International Expat/TCN staff. The role will manage and administer all group benefits, as related to employees in Canada, United States and Internationally. In addition, the Payroll and Benefits Manager will provide support to the Human Capital department on employee documentation, contracts and amendments, policy administration and other current projects where needed.
Job Status: Full-time Contract (15 Months)
Start Date: June 2021
Location: Waterloo, ON
- Applications will be reviewed on a rolling basis.*
RESPONSIBILITIES
PAYROLL AND BENEFITS (50%)
Payroll Management
Manage payroll data processing, monitor cash disbursements, work with finance to ensure reconciliation of G/L payroll account, troubleshoot payroll issues
Responsible for the processing and maintaining of international Expat/TCN payroll, including investigation and management of international pay tax liabilities and processing of necessary pay
deductions.
Maintain and improve MEDA’s payroll systems and processes; including sourcing and review of payroll providers and solutions for US and Canadian staff
Source and coordinate any employment outsourcing arrangements as required
Maintain and manage all payroll records and documentation required for auditors
Responsible for providing payroll and employee documentation required for annual audits
Payroll Administration
Responsible for performing all routine payroll functions, including computation of required and voluntary deductions, preparation and verification of payrolls, maintenance of payroll records and reports, preparation of federal, state and local government reports and tax filings.
Process payroll and paperwork for international payroll wires as required for payment of Third Country National international Country Directors or Country Project Managers.
Complete full cycle semi-monthly and monthly payroll for hourly and salaried employees (ADP and excel), including year-end and T-4s/W-2s
Prepare and process payroll and benefits administration, documentation, enrolment, termination and
revisions
Coordinate and support the annual salary increase administration processes
Support MEDA’s compensation and total reward program and strategy
Support job description and job evaluation system
Answer employee questions on payroll administration
Benefits Management and Administration
Manage benefits program design, compliance, communications and administration for the employee benefits programs administered from the headquarters office including health and benefit plans, life insurance, disability, pension and health spending plans as applicable
Manage employee leave and accommodation programs (short-term disability, sick leave, vacation)
Evaluates and recommends changes to benefits programs to maintain a competitive posture in the market place
manage benefits coverage renewals, annual open enrollments, and discrimination testing
Facilitate and administer staff benefits and benefit programs
Answer employee questions on benefit administration
Prepare, reconcile and track benefit invoices for payment
EMPLOYEE RECORDS AND DOCUMENT ADMINISTRATION (25%)
Maintain accurate, up-to-date and complete employee records and files in HRIS system (BambooHR and SharePoint)
Manage the back-up and organization of all employee files and records
Monitor and administer time-off tracking and leaves in HRIS system (BambooHR)
Manage employee leave documentation and communication
Draft employee letters, amendments and end of employment documentation
Assist to draft, maintain and update job descriptions
GENERAL HC PROGRAMS SUPPORT (25%)
Provide assistance to Human Capital department for tasks and special projects
Employee Engagement
Support employee recognition and employee seniority awards
Support and contribute to successful all-staff functions including ARPO and staff retreat
Support corporate culture, employee recognition and employee life events
Support employee and HC initiated lunch & learn sessions
Participate as an active member on MEDA’s social committee
Assist in employee onboarding and preparation of onboarding schedules and materials
Performance Management
Provide support to managers and employees on performance management and on performance improvement plans
Policies and Procedures
Administer and support current North American Human Capital Handbooks, maintaining awareness of current legislation and best practices
Any other duties and/or requirements as assigned
REQUIREMENTS
Education: University degree in Human Resources, Business Administration or related field
Experience: Minimum of five (5) years of previous work experience in payroll and benefits administration
Additional Qualifications
Appreciation and support of MEDA’s mission, vision and values
Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty
Payroll designation CPA preferred, CPA designation in process required
General human resources experience; CHRP designation is preferred
Experience with Payroll and HRIS systems, specifically ADP and BambooHR
Team player with excellent skills in building and maintaining relationships, networking, verbal and written communication
Superior organization skills and proficiency in managing competing priorities
Demonstrated interpersonal and communication skills
Experience dealing with issues of a confidential and sensitive nature
Experience working for an NGO in the international development sector
This job description may be reviewed, revised and updated as required to meet department and/or organizational objectives
APPLICATION DEADLINE: May 13, 2021 @ 4:00pm EST
MEDA is an equal opportunity employer and accommodations are available during all phases of the recruitment process. We ask that any applicants requiring accommodations make their needs known in advance.
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