Policy Specialist

Job Title: Policy Specialist

Employment Type: Full-time

Compensation: $47,500 to 56,500

Location: Moncton, NB (Location adjustments as necessary due to pandemic)

Closing Date: May 16, 2021

The newly created Policy Specialist role is responsible for policy research and development. The New Brunswick College of Pharmacist’s policies encompass, among others, pharmacy practice, governance, registration and licensure, and internal administrative processes. Policy is developed through stakeholder engagement (registrants, committees and Council, external organizations) and research of best practices through literature and environmental scan. This role routinely interacts with all College committees and pharmacy stakeholders (potential registrants and current pharmacy professionals) and to a lesser degree with the public. The Policy Specialist will be secondarily responsible for registration and office administration when needed, dividing their time between policy work and support for the administration and registration functions of the College.

WORK ENVIRONMENT

The culture at the New Brunswick College of Pharmacists is collaborative, friendly, and fast-paced. Each role plays an important part on the team and contributes to the collective success of the College. We believe in maintaining a healthy work/life balance and offer a competitive compensation and benefits program, including: matching employee RRSP contributions up to 6.5% of annual salary, health benefits cost sharing (50/50), paid vacation, sick benefits and access to professional confidential support for both personal and work-related issues.

REPORTING AUTHORITY

The Policy Specialist reports to the Deputy Registrar.

Responsibilities

KEY AREAS OF RESPONSIBILITY

• Policy research and development in support of committee, Council, and College work
• All functions relating to the accurate and timely organization and maintenance of the College’s Policy Manual
• Committee meeting coordination and support, including minute-taking as required
• Support to Registration function, acting as back-up when required
• Minimal general administrative support including office reception as required
• Other responsibilities as assigned

SPECIFIC DUTIES INCLUDE:
Policy Research and Development (50%)

• Manage the College policy manual: coordinate policy review schedule, and initiate reviews; maintain policy manual (policy review, post, archive, maintain, format, etc.).
• Use systematic approach to draft policy to mitigate risks to the public and the College. Research assigned issues to ensure the College has the appropriate information to inform policy decisions.
• Develop clear, concise, evidence-based background documents on assigned issues through:

o Collection of relevant data using primary and existing secondary data resources.

o Analysis of information obtained through legislation and literature reviews, cross-jurisdictional research, and stakeholder consultations.

• Monitor relevant public policies and engage stakeholders to identify trends and emerging issues as appropriate.
• Prepare synopses, policy briefings, and decision notes for Council and Committees.
• Draft and update policy as required.
• Create and maintain documentation of internal processes .

Registration (30%)

• Support overall Registration function

o Issue official documents

o Prepare accurate and complete applicant records

o Communicate with registrants and prospective applicants with respect to processes and requirements

o File, print, photocopy, and prepare packages for mailing

• Assist with Jurisprudence Exam as required
• Act as back-up to the Registration Coordinator role
• Other tasks as required

Committee Support (10%)

• Coordinate committee meetings

o Prepare meeting agendas and materials

o Provide general administrative support to committee work

• Prepare committee minutes: Maintain accurate records of committee meetings; record and carry out action items including corresponding with committee members and stakeholders

Other (10%)

• Perform other tasks and contribute to projects as required; other related duties as assigned
• Greet guests in person at the office when required
• Receive and re-direct email/mail/telephone calls

Qualifications

QUALIFICATIONS:
Key Skills / Accountabilities

• Knowledge of the policy development process.
• Proficient research and policy analysis skills.
• Excellent written communication and oral presentation skills.
• Strong interpersonal skills.
• Ability to resolve complex issues, with a solutions-focused approach.
• Respectful, open-minded, and non-judgmental in dealing with all people, regardless of the person’s cultural or socio- economic background or lifestyle choice.
• Honest and ethical in professional and business dealings including the way individuals are treated and the manner in which confidential information is handled.
• Strong organizational and time management skills.
• Substantial computer skills
• Ability to work independently.
• Sound personal and professional judgment.
• Ability to adjust positively to multiple demands, ambiguity, and shifting priorities.

Education, Experience, and Requirements

• An undergraduate degree with training and involvement in policy writing and analysis (e.g., political science, public policy, health studies, law, sociology).
• Previous experience in the area of policy development and/or research is an asset.
• Knowledge of the New Brunswick healthcare system and provincial health policy; knowledge of federal health policy is an asset.
• Strong interest in and familiarity with regulatory and legislative knowledge is an asset.
• Bilingualism (English and French) is an asset.

Please apply with cover letter and resumé in confidence to:
Katrina Mulherin, Deputy Registrar

200-686 St. George Boulevard

Moncton, NB E1E 2C6

Email [email protected]

Fax 506-857-8838