Description
The Admin Assistant position performs receptionist, secretarial and administrative duties.
HOURS:
- Full time position based on 37.5 hours per week Monday to Friday days
KEY RESPONSIBILITIES:
- Ability to represent and work within the mission, vision & values of TSA and Ridge Meadows Ministries
- Consistently demonstrate compassion, respect and empathy
- Support, where and when possible, the efforts of all clients, residents, volunteers, and co-workers
- Maintain polite and professional communication in person, via phone, email, video conferencing and mail
- Greet visitors, answer telephone calls and answer inquires and/or redirect inquires
- Resolve routine inquiries
- Handle sensitive employee, client and or program information in a confidential manner
- Match volunteer’s skills and availability with work/activity needed and/or available, update and post schedule
- Open and distribute in-coming mail/parcel(s) and process out-going mail
- Use word processing to draft, type, proofread routine documentation such as letters, forms, email and other typing assignments
- Schedule meetings, prepare agenda, and take minutes; type and circulates minutes
- Photocopy and distribute materials, send and receive email/fax materials
- File documents electronically and/or manually
- Data entry and maintain databases (volunteer information, contact lists, hours worked, stats)
- Maintain and order adequate stationery/office supplies and other supplies as requested
- Arrange for maintenance of office equipment
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
Education/Certifications:
- Completed High School and have minimum 1 year of related experience
Experience:
- Strong service ethic and a friendly disposition with the public
- Team oriented and able to take initiative
- Ability to work with minimum supervision in a fast-paced environment
- High standards of integrity, judgement and confidentiality
Required Skills/Knowledge:
- Effective communication skills
- Adaptability to change and frequent interruptions
- Willingness to work with people from diverse cultural backgrounds
- Computer and word processing ability
- The performance of the job requires a frequent amount of sitting and keyboarding, while occasionally bending, walking, standing, and lifting up to 10 pounds
- Food Safe, CPR, First Aid and Non-Violent Crisis Training an asset
- Knowledge and interest in the programs and services of The Salvation Army an asset
- Successful obtainment of clearance through the Criminal Records Review Program
Successful candidates, prior to hiring, may be required to provide:
- Background check consent
- A clean driver abstracts
- Completion of our online Abuse Training and required Health and Safety training
PREFERRED SKILLS/CAPABILITIES:
- Preference to those with a current valid BC driver’s license with clean driving record
- Preference to those who have related diploma courses in field
To help us with our recruitment effort, please indicate your email/cover letter where (vacanciesincanada.ca) you saw this job posting.