The Salvation Army B.C. Boundless Vancouver Community Ministries                                    
                
                

        

    
          
    
        
        
            Published
            
                September 23, 2020            
         
        
        
            Location
            
                                        Vancouver, Canada                                    
            
                
                            
        
                
            Job Type
            
                                    Full-time (Contract)
                            
         
                
                
            Category
            
                                    British Columbia
                            
        
                
                
            Salary
            
                                    $18.75/hr                            
        
                
            Interested applicants must respond in writing to
            
                                    office@boundlessvancouver.ca                            
        
                
            Closing date
            
                                    October 15, 2020                            
        
                
            Street Address
            
                                    3213 Fraser St                            
        
                
            

    

        Description
        
                        HOURS:

Contract: Oct. 26th, 2020 to Dec. 24, 2020, Monday to Friday, 8:30 am – 4:00 pm



                

        Responsibilities
        
                        Position Purpose Summary:
Boundless Vancouver Community Ministries organizes The Salvation Army Boundless Vancouver Christmas Toy Shop for children and families. The Christmas Volunteer & Donation Coordinator works with our Boundless Vancouver team to organize our volunteers and coordinate donations for The Christmas Toy Shop and the Christmas Luncheon.
BASIC FUNCTIONS/RESPONSIBILITIES:
Volunteer Coordination: 

Works in conjunction with and in support of The Christmas Toy Shop by identifying and promoting volunteer opportunities
Recruit, screen, register & orient appropriate volunteers to fill positions
Process necessary paperwork, including Criminal Record Checks and volunteer agreement packages
Deploy volunteers to positions relevant to their interests and skills
Help orientate and supervise volunteers while they are deployed to their positions
Keep thorough records of volunteer information and hours of service for statistical purposes

Donation Coordination: 

Work in conjunction with and in support of the Christmas campaigns, identifying the financial and in-kind donation needs for Christmas distribution
Solicit financial and in-kind donations and correspond in a timely manner with individuals and corporate donors in the community; organize toy drives with companies and organizations in the community
Coordinate drop-off and pick up schedule with donors and driver(s)
Help coordinate with divisional Public Relations team for the Toy Mountain event
Relay donated items to the appropriate personnel for proper storage and distribution
Keep thorough records of donor information and donated items/amounts & maintain a positive relationship with our donors
Perform other duties as assigned

 
                    
                

        Qualifications
        
                        Education/Certifications:

Post-secondary education and work experience in fund-raising, donor relations, public relations

Experience:

One (1) to three (3) years of relevant experience, including experience working in customer service related fields

Required Skills/Knowledge:

Excellent organizational skills
Superior relationship building skills and the ability to interact with individuals at all levels in a confident, collaborative and professional manner
Proven ability to multitask
Be able to work independently; demonstrated self-starter and team player
Excellent verbal communication skills in person and on the phone
Excellent written communication skills
Proficient computer skills and familiarity with Google Suite and Microsoft Office
Ability to learn new software quickly and teach others
Be able to lift up to 30 lbs

 
PREFERRED SKILLS/capabilities: 

Valid BC Driver’s License
Background check consent
A clear vulnerable sector screening
A clean drivers’ abstract
Completion of online Armatus Abuse Prevention Training and required Health and Safety training

Receptionist/Administrator – Temp FT – North York


Published
October 15, 2021

Location
North York, ON

Job Type
Full-time (Contract)  

Ministry Unit/Dept:
Ontario Distribution Centre

Salary Range:
$17.00 -$19.00 per hour

Address:
150 Railside Road, North York,ON,M3A 1A3

Posting Expires:
October 29, 2021

Applications Accepted By:
Email: [email protected] Attention: Jacklyn William – Business Manager Mailing Address: 150 Railside Road, North York ON Attention: Jacklyn William – Business Manager Please, no phone calls.

Description

The Administrative Assistant will serve as the first point of contact at our Ontario Distribution Center, performing support tasks in an administrative capacity. Daily responsibilities would include receiving and screening guests, answering the front desk phone, assisting the Business Manager, running errands, etc. This is a temporary, full-time position based on 40 hours per week.  The work schedule is determined in consultation with your supervisor and may vary according to requirements of responsibility.

KEY RESPONSIBILITIES:

  • Acts as the receptionist/initial point of contact for the Ontario Distribution Centre. Receives requests from current and potential community clients, Ministry Units, vendors, donors, and others via phone, email, or in-person contact. Responds or redirects each inquiry as appropriate.
  • Receives and distributes incoming mail; arranges for mailouts, couriers, or other required delivery methods.
  •  Maintains filing systems for employee and operational files. Ensures files are up-to-date and contain all required elements.
  • Manages Element (vehicle maintenance) system; ensures preventative maintenance schedules are followed and that any other vehicle deficiencies are corrected. Reconciles and verifies Element statements each month.
  •  Maintains driver support records (abstract, CVOR) are current and updated as required. Reports any discrepancies to the Director.
  • Performs general office duties: answers and transfers telephone calls, directs/responds to inquiries, greets, and assists visitors, photocopies/distributes materials, sends/receives fax/email material, files documents electronically and/or manually, as well as other data entry/paperwork tasks.
  • Ensures office supply and non-operational warehouse supply inventory levels are maintained. Track supply and usage and ensure re-orders are placed in a timely manner to eliminate item shortages.
  • Perform various financial and accounting duties: coding of accounts payable invoices, accounts receivable, donor receipting, handle/reconcile petty cash, weekly bank deposits, filing of bank records and other related accounting duties.
  • Provides executive assistant support to the Director. Schedules meetings, prepares correspondence, generates reports and/or presentations as required. Performs daily tasks as required.
  • May occasionally be required to deliver or pick up small items to/from local vendors, donors, and/or clients.

Perform additional related duties as assigned

Internal:

  • Works cooperatively with Business Manager/Administrative Assistant, workers and volunteers
  • Interacts courteously and professionally with staff from various Ministry Units while completing delivery tasks

External:

  • Interacts courteously and professionally with suppliers and donors

MANAGERIAL/Technical RESPONSIBILITY:

  • This position reports directly to the Business Manager and Director

 WORKING CONDITIONS:

  • Work is performed in an office with occasionally involves work in a warehouse.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Administrative: 1 year (Required)
  • Education: High School (Required)
  • License: G License (Preferred)

EXPERIENCE AND KNOWLEDGE:

  • Minimum 1 year of administrative experience.
  • Strong interpersonal and organizational skills.
  • Excellent written and verbal communication skills.
  • Strong computer skills including proficiency in the Microsoft Office (Word, Excel, Power Point).
  • Valid class “G” driver’s license preferred.

Successful candidates will be required to provide a satisfactory Criminal Record Check and/or Vulnerable Sector Screening.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.

 

To help us with our recruitment effort, please indicate your email/cover letter where (vacanciesincanada.ca) you saw this job posting.

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