SENIOR CLERK

May 3, 2021

SENIOR CLERK (BAND LEVEL 3)

Health Sciences Information and Media Service (HSIMS)

Faculty of Medicine

(One-year Contractual Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

DUTIES

Reporting to the Manager – Health Education Technology & Learning, the successful applicant will exercise independent judgement for responsible clerical and supervisory work. Duties include performing a variety of responsible clerical functions in the processing of requests for room and equipment scheduling; maintaining an electronic inventory of bookable rooms and equipment as part of scheduling software; maintaining an inventory of classroom furnishings and equipment, and general meeting room furnishings; arranging cleaning schedules and inspecting work; tracking any loss of or damage to furnishings or equipment; generating stats on room usage; scheduling delivery and setup of audio-visual equipment, such as mobile and fixed computer multimedia systems, media carts, audio mixers and amplifiers, microphones, video cameras and other audiovisual equipment as required; providing backup support for entering support requests in HSIMS job tracking software and backup for exam marking system; moderate WebEx academic undergraduate sessions; and performing other related duties as required.

QUALIFICATIONS

Considerable experience (3-5 years) in general clerical work, including some supervisory experience; graduation from high school supplemented by courses in business education; or any equivalent combination of experience and training. The ideal candidate will have the ability to maintain statistical records and prepare reports from such records; the ability to establish and maintain good relations with faculty, students, staff, and the general public; and have strong communication and organizational skills. Considerable knowledge of Microsoft Office, Windows OS, and other standard office software is required. Knowledge of WebEx conference software, as well as a limited knowledge of MacOS, would be considered assets.

SALARY $34,952 – $49,008 per annum (CUPE Local 1615)

CLOSING DATE May 17, 2021

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

Inquiries about this opportunity should be directed to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6371.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.