Support Officer, School of ECE

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

• Coordinates human resource (HR) processes for part-time support staff, and student hiring, contract implementation in accordance to HR policies and collects/reviews/processes Payroll for 12 Lab Schools.
• Ensures that all required staff are adequately trained on Cornerstone (HRIS) to facilitate hiring process.
• Reviews, accuracy approval and dissemination of employment contracts. Follows up with new employees to resolve technical issues and advice with questions regarding payroll related questions.
• Liaise with HR, Payroll and the Lab Schools to ensure payroll information is accurately processed and analysed.
• Meets with managers to gather missing information or correct errors on Contracts and Offer Letters; ensures Criminal Reference Checks and resume and supporting documents accompany contract.
• Processes Contracts on Cornerstone corrects any discrepancies; troubleshoots Payroll problems (missed pay, overpayments, etc.).
• Creates and maintains a Salary database for Non-Full-time staff (all part time and Supply staff and a filing system for all Non-Full-time staff for each Lab School within the School of Early Childhood Education (ECE).
• Participates with the Lab Managers in their review of the Centers monthly Budget Status Reports; contributes to and carries out suggestions by the Managers to correct Budget irregularities.
• Chooses pertinent manual or on-line Form (e.g. Budget Activity Report, Salary Expense Transfer, etc.) to expedite corrective Budgetary transactions; verifies supplementary procedures, where necessary, with senior staff of Finance Office.
• Assists Operations Manager by tracking Staff Leaves and Secondments of Full-time staff to insure that replacement costs are recovered at Fiscal Year-End.
• Accesses System wide, computerized spreadsheets (e.g. FAST) to confirm that transactions have been completed.
• Investigates abnormalities on all Schools’ Invoices; Acts on behalf of lab mangers to resolve minor Finance or Accounting issues.
• Expedites Schools’ Awards and Bursaries; creates and maintains databases and/or filing systems of and for all Budget/Finance related activities.
• Ensures that all Ministry Policies and other related Licence Materials are up to date and circulated to all centres; provides onsite support to lab school offices.
• Provides minor service to students in the absence of other office staff (e.g. accepts assignments from students, books Information Sessions, introduces students to Program Coordinators, etc.).
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  This is an itinerant position; the candidate provides support to the offsite lab schools on a rotational basis.
• Other related duties as assigned.

What qualifications do you need for this role?

• Three year diploma/degree or equivalent in Business Administration or related Diploma.
• Minimum three years’ experience in an intermediate, administrative support role in a Business, Not-for-Profit, or Educational environment.
• Experience with College Cornerstone, Fast, Banner, budget reporting, Children’s Services, ECE childcare policies.
• High degree of diplomacy and discretion in dealing with sensitive issues and matters of confidentiality.
• Proven interpersonal and customer service skills to liaise with internal and external stakeholders; excellent negotiation and conflict resolution skills.
• Excellent analytical and problem solving skills in order to identify problems, determine possible solutions, and select appropriate actions.
• Good independent judgement and ability to prioritize; proven ability to take initiative, work independently and as a team member.
• Superior organizational, multi-tasking and time management skills are required; ability to cope under pressure associated with the management of numerous complex and demanding tasks and competing deadlines; detailed oriented.
• Experience with guiding, advising and training on technical matters.
• Demonstrated ability to learn quickly and stay abreast of changes to College policies and procedures.
• Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
• Strong communication, collaboration, teamwork and people skills.
• Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience and styles.
• Flexibility in adapting to change and in participating in consultative decision-making processes.

Hours of Work: 11:00 am – 7:00 pm.
Interview process may consist of a practical skills component.

TO APPLY:

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  If you are a George Brown College employee, go to https://adfs.georgebrown.ca/adfs/ls/IdpInitiatedSignOn.aspx to apply via our internal site.
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  If you are an external candidate, go to www.georgebrown.ca and click on the “Employment at George Brown” link or click on the ‘apply’ button to the left of the posted job to apply.

NOTES:

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  Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
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  The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.

Closing: April 30, 2021