Job Title: Manager of Finance and Operations

Reports to: Executive Director

Direct Reports: Office Administrator, Maintenance Staff Members; Bookkeeper/bookkeeping firm; HR consultant

Location: Peterborough, ON

Summary

The Manager of Finance and Operations provides operational, administrative and strategic financial direction/ support to the organization.

Reporting directly to the Executive Director, the Manager of Finance & Operations provides guidance on all strategic, administrative, HR and tactical matters, including budget management, cost controls, procurement practices, forecasting needs, securing of new funding, HR administration, IT outsourcing and building operations. In addition the Manager of Finance and Operations is the acting Executive Director to the organization anytime the Executive Director is away.

This position will work closely and regularly with the agency’s Executive Director, supporting the organization’s long term vision as well as daily operations. The Manager of Operations will remain focused on YES’ financial strategy, and ensuring an ideal environment exists for all employees to do their best work. The ideal candidate will be a highly motivated, strategic thinker who is always willing to learn, and is dedicated to doing their part in ending youth and family homelessness.

Core Skillset

This role requires a seasoned leader with proven financial and management experience in the day-to-day financial and administrative operations of a non-profit with a minimum of $2-5 million in operating budget. Core attributes include: being highly relational, detail-oriented, fast thinking and collaborative in decision-making; and having exceptional business acumen, developed soft skills and leadership abilities. The role requires someone who is team oriented and willing to jump in as needed, supporting the changing demands of a fast paced non profit.

Essential Responsibilities

  • Works with the Executive Director on the strategic vision and yearly operational plan of YES, providing operational leadership and a sound financial perspective on all growth plans and program initiatives
  • Acts as the senior finance lead for YES, accountable for the finance unit and all related financial functions, including board reporting, budget management, payroll, funder reporting, lead annual audit, accounts payable, accounts receivable, regulatory compliance, HST remittance, etc.  
  • Monitors, oversees and manages the organization’s budget, cash flow, grants and debt utilization, ensuring adequate cash flow to meet the organization’s needs and serve as one of the trustees for the organization’s debt facility and banking activities.
  • Develops strategic, integrated systems across the organization, and is responsible for regularly reviewing systems looking for efficiencies
  • Maintain sound financial management practices and controls for various financial practices
  • Analyzes budgets and contracts regularly to minimize costs where possible
  • Acts as the senior HR lead for the organization, responsible with the Executive Director and managers for building a high-performance work culture and accountable for HR compliance, skill improvement, performance management, succession planning, hiring, health and safety, employee engagement, compensation and benefits, payroll, policy documentation and employee records
  • Sets, gets approvals and is accountable for YES’ annual and multi-year operational budgets by forecasting needs, finalizing budget lines and ensuring fiscal responsibility against projected targets
  • Responsible for reporting on and evaluating growth targets, operating costs and debt utilization by reporting monthly on financial metrics and making recommendations to control operational costs, adjusting budget as needed and approving contracts/capital spends/outsourcing with Executive Director
  • Oversees all risk management and insurance activities including legal, insurance applications and claims management.
  • Maintains and builds a high-functioning finance and administrative team and contributes to an overall high-performing work culture
  • Responsible for all assets of the organization including building operations and oversees all building maintenance, repair and building operations staff, contractors and projects

Qualifications include:

  • Minimum 5-7+ years in a senior leadership role
  • Bachelor’s Degree or other relevant business education preferred
  • Demonstrated ability to provide strategic growth in an entrepreneurial environment
  • Accounting Designation or equivalent experience could be an asset but is not required
  • High level of interpersonal skills, and demonstrated ability to work in and lead teams
  • Demonstrated ability to think strategically and solve complex problems with effective solutions quickly
  • Demonstrated ability to work in a complex, fast paced, regularly changing environment
  • Demonstrated skills in managing human resources, including managing employee relationship at all stages
  • Advanced knowledge of Quickbooks Online accounting software and MS Office with emphasis on Excel Applications and Reports.
  • Excellent communication (oral and written), time management and organizational skills
  • Ability to deal with extremely confidential and sensitive information