Reporting to the Deputy City Manager, Finance Supports, this newly created Director role focuses on expanding linkages between the Fleet and Facilities programs while establishing a clear point of accountability for both areas. The Fleet and Facilities team provides a full suite of asset management functions including, Capital Planning and Projects, Life Cycle Renewal, Preventative Maintenance, Repair and Service Programs, Technical, Design and Construction Services and Energy Management and Green Fleet Programs. The division focuses on delivering fleet and facility services in a way that is consultative and supportive with priorities of safety, productivity, reliability and conservation while maintaining economic and budget responsibility.
Collaborative and focused on emerging technologies and trends, the Director provides leadership and direction to the management team, guiding business process improvements, upholding customer service standards and driving the modernization of existing practices. The Director is an insightful and effective people leader, adept at leading the transformation of Divisional culture aligned with the Council’s strategic priorities.
Work Performed
Direct the planning, management, and administration for the Fleet and Facilities Division; develop and maintain comprehensive policies, programs, procedures and protocols.
Develop and implement the work plan and direction for the Fleet and Facilities Division to meet the organization’s strategic plan and effectively deliver the business responsibilities of the unit.
Provide advice to the Deputy City Manager, Finance Supports on strategic priorities with responsibility to operationalize those goals and strategies.
Provide professional opinion and information to the Senior Leadership Team, Committees and Council on policies, programs and services as required.
Identify and develop internal controls in the form of policies, procedures, practices in relation to the general and specific risks of the Corporation. Ensure internal controls are implemented and adhered to within the Division.
Oversee a team of experienced Managers; delegate authority and accountability for the execution and delivery of services and programs including, but not limited to:
Provision of maintenance and operational/administrative support to City facilities (e.g., environmental systems, building components, access control, parking, grounds, custodial services).
Oversight of consultants, engineers, and project managers in planning, design, tender preparation, construction supervision, and project administration for facilities.
Working closely with vendors and equipment manufacturers to deliver both technician training and assist Learning and Development with operator training.
Developing strategies and plans to achieve objectives; incorporate best practices, industry trends, and emerging technologies into divisional operations.
Conducting space analysis studies and the use of systems to develop alternative workspace and workstation policies and solutions and approve reallocation of existing space and furniture.
Capital asset management of facilities, including maintaining an inventory of assets and their value, assessing condition of same, and developing and updating long range capital and life cycle renewal plans.
Maintenance and implementation of standards and policies for workplaces (e.g., interior design, space/function, furniture, environmental).
Development and implementation of performance reporting policies, systems, and procedures; ensures same are understood and administered by Division staff.
Capital asset management of fleet, including the acquisition, use, service, repair, and replacement of fleet vehicles and equipment. Provide client divisions with information regarding fleet management.
Oversight of the Division’s administrative and financial planning, operating budget, and annual capital program. Maintenance of existing building and plant and vehicles and equipment. Approval of project change orders.
Lead and encourage Divisional employee participation and commitment to organizational objectives.
Actively mentor, provide development opportunities and build team performance with direct report leaders; ensure managers within the division are providing the same among their direct reports.
In consultation with People Services, develop a divisional succession planning program and other related programs.
Direct the Fleet and Facilities team, including hiring, administration and performance aspects of reporting staff. Respond to sensitive and confidential human resource issues as required.
Liaise with respective unions on issues that affect bargaining unit members. Promote and foster constructive working relationships with employees and bargaining units and monitor collective agreement compliance.
Job Reference: COL00355
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