Full Time Scheduler

Under the direct supervision of Department Managers, the Scheduler is responsible for scheduling/coordinating the facility’s staff to ensure complete 24 hour coverage, while following all staffing guidelines set forth in the respective collective agreements. The scheduler assists with updating, monitoring, tracking and reporting relevant employee information. Covers reception, and supports the administrative needs of the Employee relations and Department Heads at Grace Manor, as directed.

• Schedules daily facility staff, resolves scheduling conflicts and ensure accurate coverages for all shifts, as per collective agreements. Updates and corrects schedule daily. Ensuring accurate entry of sick, vacation and stat time. Prints and posts schedule in hallway
• Processes and files time off requests, tracks and records absenteeism accurately. Audits In and out swipes of employees to ensure they match the schedule. Informs department managers of any issues. Informs managers of any staffing needs/shortages as required
• Schedule within budgetary guidelines and seek managerial approval for overtime. Manage and update employee availability records
• Updates employee call lists, program swipes and key fobs as required. Maintains database of access information.
• Ensures that all timekeeping data for payroll is processed in compliance with the collective agreements. Prepares and processes bi-weekly payroll data extraction by ensuring timesheets and approvals are obtained within payroll deadlines
• Sets up and assists new hires by providing assistance and education for Ultipro system
• Serves as first point of contact to correct all payroll discrepancies/ Pay related staff inquiries (prints pay stubs, answers staff inquiries regarding stat banks, PTO etc.)

Education/Certifications:

• Community college certificate in medical terminology or equivalent considered an asset

Experience:

• Minimum two years of experience scheduling in a healthcare setting (24/7)
• Demonstrated familiarity with Ulti Pro software considered an asset
• Experience in a unionized environment following collective agreements

Required Skills/Knowledge:

• Professional demeanor with excellent customer service, strong leadership and communication skills
• Honest, reliable and tactful with superior attention to detail
• Computer proficiency, MS office applications (Word, Excel etc.)

Successful candidate will be required to provide upon hiring:

• A clear vulnerable sector screening
• Participate in our online Armatus Abuse Training and Health and Safety training required upon hiring, as well as updated annually

HOURS:  40 hours per week. Monday to Friday 8:00am -4:30pm (flexible business hours) may be required to work the occasional weekend

Please include the competition name in your email (scheduler)

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process.  If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, must advise your managing supervisor of your intentions prior to submitting your application.