Human Resources Data Entry Clerk

Position Title Human Resources Data Entry Clerk

FTE 1.00

Compensation Type Hourly

Salary Minimum $16.25

Benefits

Location City Kitchener

Location Country Canada

Location Description

Applications Close Date May 09, 2021

Start Date Jun 07, 2021

Start Date Flexible

Term Length 12 weeks

Qualifications

All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

Required

Excellent computer skills (MS Word, MS Excel, MS Outlook, Internet and database systems)

Ability to work quickly and independently on identified tasks and with minimal supervision

Ability to gather data, to compile information, and prepare reports

Excellent interpersonal and communication skills: both verbal and written

Discretion and ability to deal with highly confidential and sensitive information

Excellent organizational and time management skills

Ability to take direction and contribute to a collaborative team environment

Detail oriented

Police vulnerable sector check (required upon hire)

Legally able to work in Canada

As this role is funded through Canada Summer Jobs,

To be eligible, youth must:

• be between 15 and 30 years of age at the start of the employment*;
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

Preferred

High School diploma or GED is preferred

Records Management certificate or data management experience is an asset

General understanding of MCC work both internationally and provincially

Knowledge of Confidentiality and Privacy Policy

Job Synopsis This 35 hour a week/12 week position will support the Human Resource department in the updating and archiving of volunteer and employee files.

Reporting to the Volunteer Services Manager, this position is part of a 5-person HR team that supports 135 staff and approximately 3000 volunteers across Ontario. Movement to computerized data management requires a detail oriented, self-directed individual to ensure the accuracy of active volunteer information and proper archiving of inactive files. This position will oversee the integration of paper based collection systems into the volunteer database Volgistics. As time permits this role may also assist with employee file management.

MCC is a charitable organization that partners with churches and community organizations worldwide to walk with people who are disadvantaged. MCC supports activities that provide emergency assistance, reduce poverty, and promote healthy communities, sustainable living and alternatives to violence. As an internationally recognized NGO, MCC currently serves in 51 countries with 511 partners, 1134 staff and 40,000 volunteers.

Challenges

Key Responsibilities Data Management

• Perform a variety of administrative activities to ensure accuracy of documentation and data quality for volunteer records in Volgistics. This includes document retrieval, imaging, tracking, indexing, quality assurance and governance in line with MCC Ontario Human Resource standards
• Implement data quality guidelines for all data to ensure accuracy of documentation
• Provide effective and efficient movement of information from physical to electronic records
• Input data into computerized databases, spreadsheets or other templates.
• Verify accuracy and completeness of data.
• Produce program and shop specific reports detailing data collection needs.
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
• Create access lists for security classified and archived records
• Compile statistics and reports on activities within records management services and provide recommendations of next steps

Other

• Perform other job related duties as assigned
• Actively participate in a local faith community and model nonviolent peacemaking through respectful interaction with others
• Maintain a high level of integrity, reflecting Christian respect and Christ’s unconditional love to those with whom you work, including colleagues, partner agencies, the homeless and marginalized
• Model nonviolent peacemaking through respectful daily interactions with staff and the public