Administrative Assistant

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Administrative Assistant

Job ID
#2005
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Job Information

Positions Available

1

Closing Date

29 Mar 2024

Type

Temporary Part-Time

Location

Edmonton AB

Remote Option

None

Department

shop AT NAIT

School

Retail & Ancillary Services

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

 

NOTE: This competition is
limited to current salaried NAIT staff.

NOTE: This is a temporary
position ending on or before September 2025 with the possibility of extension.

 

NOTE: This is an on-campus position at our Main campus store at
NAIT where you will work predominately Mon to Fri 8:00am-3:45pm (some
flexibility will be required during our back-to-school intakes with evening and
weekend support).

Are you an engaging, organized
and service-oriented person that enjoys taking initiative and supporting a
variety of projects in a team environment? The shop AT NAIT team
(http://www.shop.nait.ca ) is looking for an Administrative Assistant who has
excellent interpersonal and organizational skills, a creative spark for
communications and marketing, and a flare for being resourceful. Reporting to
the two Managers within the Bookstore, this role is an integral support for the
department’s team and is responsible for day-to-day coordination and
implementation of support systems that help our business thrive. If you take
pride in your work and can see yourself as our new team member, then we welcome
your application!

 

Key
Responsibilities:

• Support the Management Team and departmental leadership teams
  in a variety of areas related to the operations, student success, and the NAIT
  community.
• Work with colleagues, NAIT departments, and external partners
  to facilitate departmental communication and messaging, such as desktop
  publishing for marketing materials, team handbooks and newsletters
• Process and administer functions and services related to
  office management and special programs operated by shop AT NAIT (e.g. leading
  sponsored student accounts administration).
• Support the area’s marketing team in creating, organizing,
  and delivering high-energy, customer-focused promotions.
• Greet office visitors and assist with inquiries in a
  welcoming and professional manner.
• Join the team in offering an excellent experience for
  students and the NAIT community, giving added hands-on support during rush,
  intakes, and special store promotions.
• Supporting reporting standards (i.e. safety reports and other
  audit reports)
• Weekly upkeep and overview of our website content for
  accuracy and ease of shopping
• Develop and maintain shop AT
  NAIT’s social media (Facebook, Instagram, Twitter, and TikTok) content in
  collaboration with the Digital Media Specialist
• Monitor and engage with followers on social
  media, including responding to relevant messages and comments and provide
  social customer service
• Design and produce posters, social media
  graphics, etc.
• Assist the buying team when required with
  part set up, reporting and requisition processing
• Assist in the requisition process to cycle
  through program requisitions as required

 

Skills
& Abilities:

• A positive attitude with excellent skills in teamwork,
  customer service, resourcefulness, and communication.
• Strong attention to detail, while often working under tight
  timelines
• The capacity to organize and administer several projects in
  tandem with daily responsibilities, and model flexibility in a dynamic work
  environment.
• An aptitude for social media platforms and computer software
  programs, including fluency in MS Office
• Thorough training and
  knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator) and Canva.
• Use of good judgement and discretion in the administration
  and prioritization of tasks and projects.

 

Qualifications:

• Must have minimum of 2-3 years experience in administration
  or a related field; preference will be given to candidates with experience in a
  retail or post-secondary environment.
• High school diploma with post-secondary education, preferably
  in office administration.
• Experience managing social media channels and
  developing engaging content as part of an organizational strategy
• Must have experience or education related to marketing,
  communications, or design.
• An equivalent combination of education and experience may be
  considered.

 

Remuneration: $39,831.25
– $51,426.65 annually (based on 32.63 hours per week), plus a comprehensive
benefits package. (Classification – Administrative Support IV).                           

This
position is covered by the Alberta Union of Provincial Employees (AUPE)
Collective Agreement.                 

Please submit a resume and cover letter
to be considered for this opportunity.

 

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women)
people, immigrants, and people with disabilities.

 

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

 

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

 

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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