Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Dalhousie Medicine New Brunswick (DMNB) is one of the two campuses of Dalhousie Faculty of Medicine. The main administrative office is located on the University of New Brunswick campus in Saint John. Reporting to the Chief Operating Officer and working in collaboration with the Assistant Dean Clinical Education, and Associate Deans DMNB and Undergraduate Medical Education (UME), the Operations Manager will ensure strategic and operational plans are in place, and promote and implement best practices that support the delivery of the Med1 – Med 4 curriculum
Key Responsibilities
Supervise and oversee the activities of administrative with a focus on building team dynamics and cross-training initiatives between the two campuses.
Provide assistance to faculty and staff regarding the administration of curriculum at multiple sites and ensure compliance to policies/procedures and regulatory standards are maintained.
Maintain close communication with students, staff, faculty and Student Affairs on critical information and develop internal and external communication strategies.
Oversee the development, maintenance and continual improvement of systems and processes and liaise with system experts regarding technical problems or development as necessary.
Resolve barriers and respond to requests impacting workload and curriculum delivery and develop and maintain procedures and policies for efficient and effective operational delivery.
Coach, mentor, and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities and develop and deliver orientation program for Clerkship Directors on systems and processes.
Note
Occasional work on evenings and weekends required.
Qualifications
Undergraduate degree in a related discipline, plus approximately three to five years’ related experience in administrative and supervisory experience, preferably in a university or health care setting (or equivalent combination of training and experience) is required. Excellent communication and organization skills is required with the ability to work in a team environment. Highly developed interpersonal skills and ability to work independently, make decisions and provide leadership in a multi-site, multi-stakeholder environment is required. Working experience with One-45, On-line Web-based Learning systems will be considered an asset. Knowledge of medical education programs and/or academic health care environment will also be considered an asset.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Resource & Process Management
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.
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