SECRETARY – ST JAMES EDUCATION CENTRE, SMITHS FALLS

Posted: July 6, 2021 at 2:00 p.m.

CATHOLIC DISTRICT SCHOOL BOARD

OF EASTERN ONTARIO

CUPE #3180 – SL2021

position: SECRETARY – International Education

Permanent

location: St. James Education Centre, Smiths Falls

hours of work: 35 hours per week

(12-month)

salary: $24.26 per hour

effective: August 1, 2021

NOTE:
Secretarial assignments are based upon student enrolment and are therefore subject to review at

the commencement of the school year. Please refer to the attached job description for further

information.

Minimum requirements:

• Secondary School Diploma, and one year relevant post-secondary diploma
• 1-2 years direct experience working within an international education program and

familiarity with citizenship and immigration guidelines would be considered an asset

• Experience working with international partners and clientele is an asset
• Knowledge of basic accounting principles, advanced knowledge and experience working

with a Payment Processing System

• Experience working both independently and in a team-oriented, collaborative

environment is essential

• Demonstrate strong interpersonal skills and the ability to articulate verbal and written

communication skills

• Excellent customer service
• Website design and Social Media maintenance is an asset
• Self-motived, independent worker requiring minimal supervision
• Detailed oriented, excellent organizational and decision-making skills, ability to multi-

task and meet tight deadlines

• Must be proficient in Microsoft Office.

Send application and curriculum vitae no later than

July 13, 2021, 4:30pm

fax: (613) 258-3610

e-mail: [email protected]

CDSBEO IS COMMITTED TO PROVIDING AN INCLUSIVE, ACCESSIBLE AND BARRIER-FREE WORKPLACE.

IF YOU WILL REQUIRE AN ACCOMMODATION DURING THE JOB SELECTION PROCESS,

PLEASE LET US KNOW AND WE WILL WORK TO MEET YOUR NEEDS.

A. JOB IDENTIFICATION:
Todd Lalonde John Cameron

Chair of the Board Director of Education

TITLE: SECRETARY – INTERNATIONAL EDUCATION

DEPARTMENT: SCHOOLS

IMMEDIATE SUPERVISOR: SCHOOL PRINCIPAL

B. JOB SUMMARY:
Under the general direction of the School Principal, the Secretary – International Education receives, evaluates,

and processes applications for admission to the International Education Program including the review of domestic

and foreign credentials. The secretary provides information to the general public and prospective international

students regarding the program and processes specific to international student admissions. The incumbent will

perform administrative duties, maintain records, databases, and facilitate a number of special departmental

activities.

DUTIES AND RESPONSIBILITIES:

• work with partners and the CDSBEO internal teams to support international student success
• coordinate the enrollment process; provide information on program policies and procedures, admission

requirements, tuition fees, withdrawal processes and refund policies

• distribute student registration and related documents to schools and other partners for confirmation of

enrollment

• issue invoices, credit notes, receipts, statements and financial reconciliations. Submit accurate commission

requests to Finance for payment to our agency partners

• liaison with administration, faculty, students, finance, international agencies, and business partners
• respond to enquiries, greet visitors, provide information, assistance and related services to the public, faculty,

students, administration, and business partners

• maintain the overall office flow, manage supplies and marketing material, develop and contribute to policies,

procedures and best practices for the program

• Maintain and manage the International Education database, website, and social media
• perform other duties as assigned which are unplanned and of a transient nature and are consistent with the

above job summary and duties.

C. QUALIFICATIONS:

• Secondary School Diploma, and one year relevant post-secondary diploma
• 1-2 years direct experience working within an international education program and familiarity with citizenship

and immigration guidelines would be considered an asset

• Experience working with international partners and clientele is an asset
• Knowledge of basic accounting principles, advanced knowledge and experience working with a Payment

Processing System

• Experience working both independently and in a team-oriented, collaborative environment is essential
• Demonstrate strong interpersonal skills and the ability to articulate verbal and written communication skills
• Excellent customer service
• Website design and Social Media maintenance is an asset
• Self-motived, independent worker requiring minimal supervision
• Detailed oriented, excellent organizational and decision-making skills, ability to multi-task and meet tight

deadlines

• Must be proficient in Microsoft Office.