Special Events Coordinator

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

The Special Events Coordinator will work with the Digital Marketing and Project Manager and Special Events, Initiatives and Marketing Specialist to support The Salvation Army’s territorial headquarters/national events through event coordination, budgeting, sourcing and all other event-related duties, under the direction of the Territorial Director of Marketing and Communications.

Special Events:

• Provide administration, planning, coordination and all other-related duties to the Special Events, Initiatives and Marketing Specialist (SEIMS)
• Assist the SEIMS with catering arrangements and event/facility booking
• Assist the SEIMS in sourcing, managing vendors and creating timelines and detail-oriented plans
• Under the supervision of the SEIMS, the Special Events Coordinator will prepare and coordinate technical and logistical aspects of events
• In coordination with the SEIMS, set up, tear down and clean up for events
• Assist SEMIS with drafting event communication plans and critical paths
• Implement ideas to boost event attendance and fundraising efforts
• Provide logistical support as needed for divisional special events
• Be an active member of Congress and Commissioning, program services, and other Salvation Army conferences as required
• Be on site for all events and assist SEIMS in creating event briefs and briefing volunteers and necessary staff
• Develop a list of business contacts for events/data management
• Assist with the development and fulfillment of event budgets

Santa Shuffle Assistant

• Assist the National Race Director (NRD) and SEIMS in the day-to-day operations of the Santa Shuffle
• Respond to any internal or external inquires about the Santa Shuffle
• Attend bi-weekly Running Room meetings with the NRD and SEIMS and provide event updates
• Assist SEIMS as the point-of-contact for local race directors
• Help reconcile financial reports post-run
• Assist with sourcing and ordering promotional items for the Santa Shuffle

Other Responsibilities:

• Write post-event summaries for the Manager of Communications
• Liaison with THQ Departments for departmental special event coordination
• Provide administrative support that includes but not limited to, submitting insurance/permit requests and responding to event-related inquires

Education, Qualifications and Certifications:

• Completion of a formal post-secondary /college dip prog of 2 to 3 academic years
• Valid Ontario Class “G” Driver’s License with an acceptable Driver’s abstract is an asset

Experience and Skilled Knowledge Requirements

• Minimum 2 years but less than 3 years experience in special event planning or related work experience
• Knowledge and experience in attracting funds or sponsorships
• Photography skills/background considered an asset
• Ability to exercise good judgment and tact
• Work as part of a team and independently
• Ability to manage details with accuracy and multi-task to quickly transition from one task to another
• Financial skills and experience in preparing and managing a budget

Skills and Capabilities:

• Innovative and creative mindset
• Creative writing skills as well as verbal and listening skills
• Ability to work as part of a team and independently
• Exceptional attention to detail and accuracy
• High standards of integrity, judgment and confidentiality and an ability to model the values and standards of The Salvation Army
• Represent the organization in a professional and engaging manner
• High level of initiative, tact and diplomacy; excellent judgement and discretion
• Strong analytic, creative problem-solving skills
• Alignment with the mission and vision of The Salvation Army in Canada
• Respect and understanding of The Salvation Army – its mission, culture and values

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

The Salvation Army requires all employees to be fully vaccinated against COVID-19 and provide proof of full vaccination. The Salvation Army will provide reasonable accommodation if the successful candidate cannot be vaccinated due to a medical exemption.

We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.