Administrative Assistant

The Administrative Assistant performs a variety of administrative duties for High Point Community Church

Hours:

• 20 hours/ week (8am- 12pm Monday-Friday)

• Perform general office duties such as answer and screen telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives email material as requested.
• Draft and type correspondences or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy
• Draft and prepare church bulletins, presentations, brochures, fliers, advertisements, invitations, certificates subject to Corps Officer approval (e.g., power point presentations)
• Schedule meetings, prepares agenda, types and circulate minutes (as required)
• Order all stationery supplies and maintains adequate office supplies and other supplies as; Maintains postage stamp supply; arranges for maintenance of office equipment
• Enters payroll hours in Ultipro as requested Corps Leader
• Handle and ensure the protection of extremely confidential and sensitive employee/Officer and/or program files

Finance

• Assists in weekly deposits including member contributions and donations.
• Receipts donations in Shelby as requested by Corps Leader, files and maintains various reports and documents in a secure location
• Reviews/Accepts invoices for payment in Agresso, correct coding if required and forward for approval
• Processes Element Report for ministry van and Corps Officers’ program vehicle
• Distributes annual donation tax receipts through hand mail or post

Community & Family Services

• Assists Community & Family Services Programs such as Christmas Assistance, Winter Coats drive, Backpacks & School Supplies drive, Camps, and other programs as needed
• Assists clients as required with their needs such as food bags, thrift store vouchers, etc. as instructed by the CFS coordinator or Corps Officer
• Performs other duties as required

• Minimum Grade 12 diploma
• Alternative combinations of education and experience may be considered

Experience:

• Minimum 2-3 years secretarial/ administrative experience is preferred

Required Skills/Knowledge:

• Must have strong time management ability
• Ability to work independently, with minimum supervision and as part of a team
• Strong organizational skills and the ability to multi-task is essential
• Good working knowledge of Microsoft Word, Excel, PowerPoint and Easy Worship or the ability to learn quickly is essential
• Ability to communicate effectively both orally and in writing with employees and the public
• Ability to follow and implement the Salvation Army Standards, Policies and Procedures
• Ability to maintain confidentiality
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities

Hours:

• 20 hours/ week (8am- 12pm Monday-Friday)

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

 The Salvation Army requires all employees to be fully vaccinated against COVID-19 and provide proof of full vaccination. The Salvation Army will provide reasonable accommodation if the successful candidate cannot be vaccinated due to a medical exemption.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.