C20-21-SS-15
DEPARTMENT
Student Services
PREDECESSOR
Stéphanie Hébert-Potter
IMMEDIATE SUPERVISOR
Kelly McMahon
WORK LOCATION
325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3
TYPE OF HIRING
Temporary full-time replacement for the duration of one-year or until return of the incumbent.
WORK SCHEDULE
35 hours per week
Monday to Friday
- Schedule to be determined
SALARY RANGE
22.23$ – 29.05$
ROLE SUMMARY
Reporting to the Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.
In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.
In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. Will form part of the team that assists personnel and users in the Student Services.
DUTIES
- For the complete list of duties, please contact our HR department by sending email to [email protected].
Admission/Registration
Performs operations and transmissions related to admissions and registration.
Tracks validation.
Communications
Communicates to students through various means as required.
Requests refunds (Clara).
Forwards form letters to be approved and signed by the Registrar (Clara).
Québec Resident Dossier
Applies MES rules based on information provided.
Collects and verifies documents.
Assigns the proper code in CLARA.
Ministry Databases
Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).
Transmission
Transmits all required data in CLARA based on Ministry’s operation calendar (i.e.: Socrate, SYSEC, etc.).
Final Marks
Prints and forwards reports for grades not submitted to Academic Services.
Follows-up with faculty concerning IT or IN marks.
Enters the marks into CLARA.
Graduation/ SYSEC (Système des Sanctions des études collégiales)
Transmits, reviews and corrects all information related to “Les objectifs et standards atteint» (OSA).
Runs AEC simulation for each student once their work term marks are received.
Provides the report of AEC’s refused to the Registrar for correction of the Program Grid or confirmation that the student will not be graduating.
Financial Services Duties
Participates in the budget preparation process.
Determines breakdown of budgets for projects overlapping more than one financial year.
MINIMUM QUALIFICATIONS REQUIRED
Diploma of collegial studies (DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
Must possess very good communication skills in both English and in French (oral, written and comprehension).
Experience with Microsoft Office is essential.
ADDITIONAL QUALIFICATIONS
Must possess excellent communication, organizational and interpersonal skills.
Must have excellent analytical and problem solving skills.
Must be diligent, dynamic, creative and detail oriented.
Must be able to work independently with minimal supervision, and have the ability to work as part of a team.
Must be able to work effectively with respect to deadlines and produce accurate results.
Must be flexible and able to adapt quickly to different situations.
Must have a strong work ethic and exercise discretion.
Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at http://www.cegep-heritage.qc.ca/manitou/.
Please note that only online applications will be considered.
N.B.: Candidates may be required to submit to selection tests. Only those candidates selected for an interview will be contacted.
POSTING DATES
From 2021-05-04 00:00 to 2021-05-17 16:00
Cégep Heritage College applies an Equal Access program and encourages women, aboriginal people, members of visible and ethnic minorities and handicapped persons to apply.
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