Human Resources Administrator

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Position Summary:
Under the supervision of the Administrative Officer, the Human Resources Administrator assists with HR business processes and their application. This position acts as a resource on HR issues to all AMURE, AMUSE, MUNACA, MPEX, and Academic Associate employees at the Montreal Neurological Institute (MNI).   
Primary Responsibilities:

Assist managers for all operational activities related to HR, from recruitment to retirement. Provide support to the administrative team for the Faculty of Medicine and Health Sciences and the University. 

Recruitment

• Identify position requirements, draft job descriptions and postings, assist in interviews and selection. Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.

• Support the hiring process for Academic Associates, Research Assistants, Research Associates (casual and regular), post-doctoral fellows, graduate and undergraduate research trainees.

• Work closely with clients to ensure that they understand the impact of recruitment and selection issues; ensure that all new hires meet requirements.

Labour and Employment Relations

• Assist the manager in providing guidance to managers/academic staff within the MNI regarding employee relations issues.

• Perform preliminary investigations of employment and labour relation cases to gather background information and documentation for manager.

• Assist manager with continuous follow-up on all current employee and labour relations cases.

Payroll

• Oversee processing of all payroll transactions for the MNI.

• Ensure accuracy and compliance of all payments.

Terminations

• Ensure effective processing of all documentation pertaining to employee terminations and transfers.

• Assist with the compilation of statistics for turnover reports.

Leave Management

• Administer all medical leaves for the MNI.

• Maintains data to provide to Faculty/Central.

• Ensure prompt hiring of replacement staff.

• Ensure prompt administration of CNESST dossiers and assists with issues related to health and safety.

• Oversee the administrative processes for all leaves.

• Complete all required documentation.

• Analyze statistics on leaves to look for patterns.

• Provide information and make recommendations to manager.

• Perform other related duties as required.

Other Qualifying Skills and/or Abilities

Demonstrated experience working in a human resources environment. Experience with University HR policies and collective agreements is an asset. Result-oriented with demonstrated ability to effectively plan and review work, collaborate with others, and work successfully in a group setting. Demonstrated experience working with information of a sensitive and confidential nature. Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels. Ability to adapt and multi-task in a fast-paced environment and to carry on simultaneous projects. Client focused and proven attention to detail. Demonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets and presentation software. Knowledge of Workday and LinkedIn is an asset. CRHA/CHRP designation is an asset. Fluently bilingual in English and French. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 03) $59,870.00 – $70,440.00 – $81,010.00

Hours per Week:

33.75 (Full time)

Supervisor:

Administrative Officer

Position End Date (If applicable):

2025-03-01

Deadline to Apply:

2024-03-19

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .