Admin Assistant

To provide administrative support to Corps Officers to ensure efficient operation of the Ministry Unit.

Hours:

• 15 – 20 hours/week (may vary depending on the season)

• Drafts and types of correspondence (e.g. Letters dealing with administrative issues, dictation, acknowledgments); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines
• Performs general office duties such as answers and screens telephone calls and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries
• Builds and maintains databases (e.g., Employee/volunteer information, contact lists, inventory, hours worked, Stats; etc.);
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations and certificates subject to supervisory approval (e.g., Powerpoint presentations)
• Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
• Opens and distributes in-coming mail; receives parcel(s) and distributes to the appropriate person(s)
• May order all stationery supplies and maintains adequate office supplies and other supplies as needed (e.g. Kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment
• Prepares and receives all paperwork for various projects and processes (e.g. Community service orders, ministry unit annual reviews)
• Assists in the process of weekly deposits. Could include money counting, preparing deposit summaries, tracking congregation deposits, and preparing tax receipts.
• Assist with the organizing of Christmas programs (i.e. hamper/toy distribution, Christmas kettles, etc.)
• Performs other duties as assigned

Education/Certifications:

• Completed high school and a minimum of one year of specialized courses in the field of admin work, human services, and business administration.

Experience:

• One (1) year prior related experience in administrative duties including knowledge of office equipment.

Required Skills/Knowledge:

• Excellent organizational skills
• Experience in office and administration/office equipment-computer, copier/fax machine
• Proven proficient use of internet-based software, Microsoft Office, Excel, online search engines, etc.
• Proven active and compassionate listening skills
• Proven problem solving and conflict management training/skills
• Excellent communication and interpersonal skills
• Obtain clearance from RCMP Enhanced Criminal Record check and clearance from The Salvation Army’s Internal Abuse registry
• Ability to multi-task and work well in a fast-paced environment
• Support for and an understanding of the mission and the purpose of The Salvation Army
• Flexibility in scheduling is required for November-December

Preferred Skills / Capabilities:

• Time management
• Attention to detail
• Ability to work independently
• Supply management

Successful candidates, prior to hiring, may be required to provide:

• Background check consent
• A clear vulnerable sector screening
• Clean drivers abstract
• Completion of our online Armatus Abuse Training and required Health and Safety training

We thank all applicants, however, only those candidates to be interviewed will be contacted.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.