The Salvation Army B.C. Boundless Vancouver Community Ministries                                    


                September 23, 2020            
                                        Vancouver, Canada                                    
            Job Type
                                    Full-time (Contract)
                                    British Columbia
            Interested applicants must respond in writing to
            Closing date
                                    October 15, 2020                            
            Street Address
                                    3213 Fraser St                            



Contract: Oct. 26th, 2020 to Dec. 24, 2020, Monday to Friday, 8:30 am – 4:00 pm


                        Position Purpose Summary:
Boundless Vancouver Community Ministries organizes The Salvation Army Boundless Vancouver Christmas Toy Shop for children and families. The Christmas Volunteer & Donation Coordinator works with our Boundless Vancouver team to organize our volunteers and coordinate donations for The Christmas Toy Shop and the Christmas Luncheon.
Volunteer Coordination: 

Works in conjunction with and in support of The Christmas Toy Shop by identifying and promoting volunteer opportunities
Recruit, screen, register & orient appropriate volunteers to fill positions
Process necessary paperwork, including Criminal Record Checks and volunteer agreement packages
Deploy volunteers to positions relevant to their interests and skills
Help orientate and supervise volunteers while they are deployed to their positions
Keep thorough records of volunteer information and hours of service for statistical purposes

Donation Coordination: 

Work in conjunction with and in support of the Christmas campaigns, identifying the financial and in-kind donation needs for Christmas distribution
Solicit financial and in-kind donations and correspond in a timely manner with individuals and corporate donors in the community; organize toy drives with companies and organizations in the community
Coordinate drop-off and pick up schedule with donors and driver(s)
Help coordinate with divisional Public Relations team for the Toy Mountain event
Relay donated items to the appropriate personnel for proper storage and distribution
Keep thorough records of donor information and donated items/amounts & maintain a positive relationship with our donors
Perform other duties as assigned



Post-secondary education and work experience in fund-raising, donor relations, public relations


One (1) to three (3) years of relevant experience, including experience working in customer service related fields

Required Skills/Knowledge:

Excellent organizational skills
Superior relationship building skills and the ability to interact with individuals at all levels in a confident, collaborative and professional manner
Proven ability to multitask
Be able to work independently; demonstrated self-starter and team player
Excellent verbal communication skills in person and on the phone
Excellent written communication skills
Proficient computer skills and familiarity with Google Suite and Microsoft Office
Ability to learn new software quickly and teach others
Be able to lift up to 30 lbs

PREFERRED SKILLS/capabilities: 

Valid BC Driver’s License
Background check consent
A clear vulnerable sector screening
A clean drivers’ abstract
Completion of online Armatus Abuse Prevention Training and required Health and Safety training

Project and Admin Coordinator

November 22, 2021


Job Type

Competition #

Ministry Unit/Dept:
THQ – Corps Mission Resource Department

Salary Range:
$35,365 – $53,048

2 Overlea Blvd

Posting Expires:
December 10, 2021

Applications Accepted By:
Email: [email protected], Please quote competition # 21-072 in the subject line


The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.
Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Core Values The Salvation Army Canada and Bermuda has four core values:
Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

This position exists to provide administrative and management support to the THQ Corps Mission Resource department head and staff for the creation, maintenance and promotion of resources designed to promote the mission of corps across the territory.



Coordinate Day to Day Management of the Office of the Corps Mission Secretary:

  • Manage daily operations of Corps Mission Resource department
  • Provide administrative support to the Corps Mission Secretary
  • Provide full administrative assistance including preparing documents, responding to incoming correspondence, inquiries and phone calls, drafting letters and official information releases, arranging and attending meetings, taking and distributing minutes
  • Create and format presentations, reports and proposals for presentation to boards and meetings
  • Summarize responses to information requested by the Corps Mission Secretary
  • Maintain an effective filing system and retrieve files for outstanding matters as required
  • Assist management with relevant employee related matters ie vacation, sick days, and/or other employee related matters, coordinate/process new hire files
  • Reviewing and upgrading office procedures as necessary and maintain a current position “brief” describing office procedures and related information
  • Handling (retrieve, open, and distribute) departmental mail
  • Fire Warden – provide direction for safe evacuation and communicate with Chief Fire Warden

Manage the Flow of Information to/from the Corps Mission Secretary’s Office:

  • Screen all incoming communication and determine appropriate action
  • Prioritize urgent issues/managing workflow in the absence of the Corps Mission Secretary
  • Receive (and screen) all visitors to the office of the Corps Mission Secretary
  • Respond to correspondence on behalf of the Corps Mission Secretary when appropriate
  • Handle office matters and inquires

Manage Time and Resources of the Corps Mission Secretary:

  • Management of calendar of Corps Mission Secretary, for such things as appointments, meetings, travel, boards and committees
  • Manage and coordinate all travel arrangements including booking flights, ground transportation and accommodation with appropriate personnel, including troubleshooting any schedule conflicts and emergency issues
  • Liaise on behalf of the Corps Mission Secretary with Divisional Commander’s, Department Head’s and other staff
  • Prepare and provide Corps Mission Secretary with all necessary information for all appointments, meetings and committees

Support Effective Management of Meetings:

  • Assume responsibility for arranging and coordinating all meetings and teleconferences for Corps Mission Secretary
  • Organize business meetings and special events
  • Manage all logistics and planning
  • Develop and coordinate agenda items and any supporting documentation for other meetings
  • Oversee meeting rooms set-up, refreshments, equipment, etc.
  • Act as recording secretary to various committees as appointed, recording discussion and prepare and distribute minutes, notices and letters of decisions on behalf of the Corps Mission Secretary

Support and Coordinate Various Projects and Special Events:

  • Review of secondary/departmental email inboxes for urgent emails and alert respective staff, as required
  • Communicate with divisions, THQ departments and ministry units etc. on behalf of the project staff as requested.
  • Organize social functions within the Corps Mission Department including coffee and devotions

Support and Coordinate Annual Corps Review Process:

  • Support networking with other departments to identify document content updates
  • Assist with updating/editing and dissemination of the documents, forms, instructions, help documents
  • Maintaining, updating and ensuring accuracy of on-line form used to collect narrative information
  • Prepare end of process reports for dissemination by CMRD secretary

Support and Coordinate Learning Cohorts, Webinar and Conference Opportunities:

  • Provide task support for departmental conferences and special events including registration and scheduling, communicating with participants, booking of venue, ordering and setup for required meals
  • Maintaining seasonal course listings and registration for the Learning Cohorts, networking with course leaders
  • Communicating with participants regarding registration and providing frequent reminders for upcoming sessions,
  • Processing payments and obtaining receipts
  • Manage bookings of ZOOM sessions for Learning Cohorts, Webinars and other special events
  • Participate on team committees to develop plans for special events, training, conferences

Other Project Management Support:

  • Prepare and distribute territorial Long service recognition and retirement certificates, warrants and commissions
  • Maintain territorial and departmental documents owned by CMRD, updating and promoting as needed
  • Create, maintain, provide reports for departmental forms (online and electronic)


Education, Qualifications and Certifications:

  • Completed 2-year college Diploma of Office Administration, Project Management or related field

Experience and Skilled Knowledge Requirements

  • Minimum of 2-3 years of prior related experience including senior administrative/ secretarial experience/project management
  • Proficiency in MS Office including Word, Excel, Power Point, Sharepoint, Office 365
  • Knowledge of The Salvation Army policies and practices considered an asset


Skills and Capabilities:

  • Must be mature, proactive, well-organized, adaptable and professional
  • Must have a strong ability to handle confidential information appropriately, be discreet and be diplomatic
  • Ability to work independently as well as an excellent team player
  • Excellent written and oral communication skills
  • Excellent interpersonal, organizational and supervisory skills
  • Creative skills for preparation of presentation materials
The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.
We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.

To help us with our recruitment effort, please indicate your email/cover letter where ( you saw this job posting.

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